Student Employment Process for International Students

Student Employment Process for International Students

All degree-seeking students enrolled at Augustana College at least half-time (4 credits) may apply to work on campus. Student employment positions are separate into two pay rates: $10 or $11.25 per hour based on scope of position. 

International students can work a maximum of 20 hours a week. The total number of hours allowed each week includes work even if a student has multiple jobs.

You can begin looking for an on-campus job while you are completing the following steps. See Step 6 to begin your search.

Step 1: Employment Letter
This letter confirms eligibility for employment on campus and is available for pick up beginning week 2 of each semester.  An email indicating when and where to pick up letters is sent to all incoming international students.  2024-2025 letters are available in the CORE Commons on the first floor of Olin Monday-Friday 8:00 a.m.-4:30 p.m.

Step 2: Social Security Card
The Social Security Administration (SSA) authorizes Social Security Cards. You MUST have a social security card if you are going to work on campus. You will NOT get paid until you present your card to Augustana’s Payroll Department (located in Sorensen Hall).

We recommend calling to schedule an appointment with the Social Security Administration.

Before you go to the Social Security Office, you will need to complete the Online Social Security Card Application (oSSNAP). Complete the oSSNAP application at http://www.ssa.gov/ssncard-app. Be sure to screenshot, printout, or picture of your green screen (control number) at the end of the completed application. YOU WILL NOT BE ABLE TO GET YOUR SOCIAL SECURITY CARD WITHOUT THAT NUMBER! 

Complete and gather your required items. YOU MUST BRING THESE ITEMS WITH YOU TO THE SOCIAL SECURITY ADMINISTRATION OFFICE. These items must be the original documents.

  • oSSNAP Control Number
  • Letter of Employment
  • Valid Passport
  • Completed I-20 or DS-2019
  • I-94: Find yours here https://i94.cbp.dhs.gov/I94/#/recent-search
    • Click Consent and Continue
    • Enter your name, birthday, passport number, country of issuance, and click Next

Step 3: Wait
Wait until you receive your card.  In 7-10 days you will receive a letter in your student mailbox from the Social Security Administration.  Your card will be included.  It is a small blue card.  DO NOT LOSE THIS.  Keep it in a safe place.  If someone gets this card, it is very easy to become a target of identity theft.

This number will be your number for the rest of your life.  Should you return to the United States to continue your education (graduate school, etc.) or to work you will NEED  this number.

Step 4: Required Payroll Paperwork

Once your Social Security Card has arrived, you can complete the required payroll paperwork for student employment in the Student Payroll Office in Sorenson Hall. Be sure to bring the following items with you:

  • Your Social Security Card
  • Passport
  • I-94 Form
  • I-20 Form
  • I-9 Employment Verification (this can be completed at the Payroll Office if you are unable to print the form beforehand)

After you have submitted the I-9 Employment Verification form, you will be sent an email invitation to Paycor, Augustana’s payroll system, where you will finish the necessary paperwork. This includes your bank account information for direct deposit, so be sure you have that on hand!

The Student Payroll Office will be open Monday-Friday 9:30-10:30 AM and 1-2:30 PM. They are located on the second floor of Sorenson Hall.

Step 5: Search for a Position
All on campus positions are listed on Handshake. 

To access Handshake, log in with your Augustana username and password and follow the prompts to personalize your profile. Once that is done, you can search for jobs by clicking “Jobs” on the right hand side of the page.

In the “Jobs” section of Handshake, you can search for on campus jobs in two ways:

  • Use the filter for “On Campus” OR
  • Search for “Student Employment at Augustana College”

We recommend checking the listings regularly for jobs that come up throughout the semester. You can also create a job alert so you can be notified every time a new position is open.

Once you have the search results, you’ll see a box on the left that says “Don’t miss out!”. Click on “Save your search” to be notified of new positions listed for that search.

Make sure you check your notification settings to make sure you’ve allowed notifications for new jobs. You can do this by clicking on your picture in the right hand corner and clicking on “Notification preferences”

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